Performs routine clerical and administrative support to include general clerical and project based work, to department supervisor.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Scheduling- Greets scheduled visitors and directs to appropriate area or person. Answers and screens supervisor's telephone calls and arranges conference calls. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Correspondence: Composes and types routine correspondence. Reads and routes incoming mail. Prepares outgoing mail and correspondence, including e-mail and faxes.
Data management: Enters and extracts data and information from various information systems. Organizes and maintains file system, and files correspondence and other records. Makes copies of correspondence or other printed materials.
Inventory: Maintains an appropriate level of office supplies for department and orders supplies as needed. Arranges for routine maintenance of office equipment.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or equivalent; or five years related experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
To perform this job successfully, an individual should have knowledge of Microsoft Office.
Certificates, Licenses, Registrations
Other Skills and Abilities
Strong attention to detail.
Excellent written and verbal communication skills.
Ability to maintain focus in a fast paced environment.
Ability to multi task and adapt to shifting priorities.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.