Compiles, processes and maintains accounts payable transactions and records while following accounting procedures and internal controls.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Assists in mail duties, to include sorting, preparing, distributing, and post office runs.
Receives invoices through 3rd party portal and in-house email.
Scans and attaches multiple images, including invoices, to appropriate electronic files.
Creates invoice headers, codes and processes invoices for workflow approval.
Reconciles vendor statements.
Interacts with vendors to address payment issues.
Prepares invoices for payment and filing.
Processes contract labor invoices.
Prepares and submits check requests.
Reconciles invoices and purchase orders.
Assists with mailings.
Performs receptionist duties as needed.
Assists supervisor with other duties as required.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or general education degree (GED); and zero to three months related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
To perform this job successfully, an individual should have knowledge of Microsoft Office, specifically Word, Excel and Outlook. Familiarity with Enertia is a plus.
Certificates, Licenses, Registrations
Other Skills and Abilities
Strong data entry skills.
Strict attention to detail.
Effective written and verbal communication skills.
Ability to maintain strong relationships.
Ability to work in a fast paced environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.