Manages and provides oversight to staff and vendors involved in activities related to building maintenance and facilities support services.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Manages vendor accounts that provide support services to various facilities for both corporate and operations.
Manages departmental budget, creates and tracks project budgets and reports on actual versus budget.
Reviews and approves invoices and verifies coding is made to the appropriate department codes.
Creates project remodeling estimates, reviews/approves plans and oversees construction progress.
Plans, coordinates and oversees furniture including selection and purchasing of office furniture, space configuration, inventory and storage, delivery and installation.
Manages company lodging system, facilities and housekeeping including mobile, multi-housing units, laundry and recreation centers.
Oversees and tracks maintenance and repair work orders for all building facilities, visits the field to monitor properties and manpower needs, assists with implementation and tracking of preventive maintenance requests.
Maintains building floor plans of office space including keys, parking garage space assignments, building air conditioning and corporate interior offices.
Works across departments to plan and design office space needs based on hiring activity, coordinates with support departments (IT/HR) and assigns office space for new office employees.
Supervises various employees in the Facilities department. Responsible for the overall direction, coordination, and evaluation of these employees. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work, appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and/or Experience
Associate's degree (A. A.) or equivalent from two-year college or technical school training in construction methods, architectural drafting or related field and a total of ten (10) years related experience and/or training; or equivalent combination of education and experience.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Proficiency in Microsoft Office programs required.
Previous experience with Work Order software preferred.
AutoCAD experience preferred.
CERTIFICATES, LICENSES, REGISTRATIONS
A valid driver’s license is required.
Facility Management Professional (FMP) designation or pursuit thereof, is desired.
Sustainability Facility Professional (SFP) designation is a plus.
Other Skills and Abilities
Strong oral and written communication skills to exchange information and resolve issues.
Read and interpret blueprints, sketches and schematics for buildings and utility service systems.
Excellent time management skills to self-manage and coordinate personnel and resources.
Ability to resolve complex planning problems.
Ability to accurately apply methods, practices, and procedures in preventative maintenance, inspection, repair, renovation, and minor construction of buildings and utilities.
Develop and maintain an environment of teamwork and positive inter-relationships among department employees as well as with individuals at all levels of the organization, stake holders and the general public.
Inspect buildings and facilities to determine and schedule needed work, determine appropriateness and completeness of work performed, and approve work of subordinate personnel, vendors and contractors.
Develops, adhere to schedules and works well under pressure. Flexible in responding to changes in schedules and job priorities.
Interprets building and safety codes and records and reports unsafe working conditions.
Responds to emergency situations in an efficient and timely manner.
Estimates necessary materials and labor required to complete proposed projects.
Analysis and evaluate users' functional requirements.
Maintains accurate records.
Uses various builders' measuring devices (e.g. level, tape measure, scale and transit).
Bachelor's degree (B. A.) from four-year college or university in Architecture, Civil Engineering, Construction Management or related field preferred.
A minimum of ten years’ experience in facility management, facility operations, project management, contract administration and maintenance required.
Knowledge of the principles and practices of building construction, maintenance, security, custodial services, landscape maintenance, and repair to perform tasks, and provide guidance, direction, and supervision of subordinate personnel and vendors.
Experience providing direction, guidance and performance feedback to department staff.
Knowledge of building and safety codes (e.g. fire, mechanical, plumbing codes, National Electrical Code, OSHA standards, NFPA National Fire Code, NFPA Life Safety Code and applicable ADA regulations).
Experience with specialized building systems (e.g. fire suppression, UPS, hardware, security and communication).
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear; taste or smell; stand, walk and sit for long periods of time; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.