Lewis Energy Group

Administrative Assistant I

US-TX-Encinal
Req No.
2017-6866
Category
Other

Overview

Performs routine clerical and administrative support to include general clerical and project based work, to department supervisor.

Responsibilities

Scheduling: Greets scheduled visitors and directs to appropriate area or person. Answers and screens supervisor's telephone calls and arranges conference calls. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

 

Correspondence: Composes and types routine correspondence. Reads and routes incoming mail. Prepares outgoing mail and correspondence, including e-mail and faxes.

 

Data management: Enters and extracts data and information from various information systems. Organizes and maintains file system, and files correspondence and other records. Makes copies of correspondence or other printed materials.

 

Inventory: Maintains an appropriate level of office supplies for department and orders supplies as needed. Arranges for routine maintenance of office equipment.

 

Qualifications

Basic:

  • Minimum High School diploma or GED..
  • Minimum one to two years administrative/clerical experience.
  • Proficient in Microsoft Office and Outlook.

Other:

  • Strong attention to detail.
  • Basic math skills and intermediate language and reasoning skills.
  • Excellent written and verbal communication skills.
  • Ability to multi task and adapt to shifting priorities.

Preferred:

  • Some college, vocational or technical school.
  • Bilingual.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

 

 

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